EXPERIENCE YORKSHIRE needs to collect and use certain types of information about the Individuals or Service Users who come into contact with EXPERIENCE YORKSHIRE in order to carry on our work. This personal information must be collected and dealt with appropriately whether is collected on paper, stored in a computer database, or recorded on other material and there are safeguards to ensure this under the General Data Protection Regulations 2018.
EXPERIENCE YORKSHIRE is theData Controller under the Act, which means that it determines what purposes personal information held, will be used for. It is also responsible for notifying the Information Commissioner of the data it holds or is likely to hold, and the general purposes that this data will be used for.
EXPERIENCE YORKSHIRE may share data with other agencies such asthe local authority, funding bodies and other voluntary agencies.
The Individual/Service User will be made aware in most circumstances how and with whom their information will be shared. There are circumstances where the law allows EXPERIENCE YORKSHIRE to disclose data (including sensitive data) without the data subject’s consent.
EXPERIENCE YORKSHIRE regards the lawful and correct treatment of personal information as very important to successful working, and to maintaining the confidence of those with whom we deal.
EXPERIENCE YORKSHIRE Intends to ensure that personal information is treated lawfully and correctly.
To this end, EXPERIENCE YORKSHIRE will adhere to the Principles of Data Protection and safeguarding, as detailed in the General Data Protection Regulations 2018.
Specifically, the Principles require that personal information:
EXPERIENCE YORKSHIRE will, through appropriate management and strict application of criteria and controls:
Informed consent is when
EXPERIENCE YORKSHIRE will ensure that data is collected within the boundaries defined in this policy. This applies to data that is collected in person, or by completing a form.
When collecting data, EXPERIENCE YORKSHIRE will ensure that the Individual/Service User:
Information and records relating to service users will be stored securely and will only be accessible to authorised staff and volunteers.
Information will be stored for only as long as it is needed or required statute and will be disposed of appropriately.
It is EXPERIENCE YORKSHIRE responsibility to ensure all personal and company data is non-recoverable from any computer system previously used within the organisation, which has been passed on/sold to a third party.
All Individuals/Service Users have the right to access the information EXPERIENCE YORKSHIRE holds about them EXPERIENCE YORKSHIRE will also take reasonable steps ensure that this information is kept up to date by asking data subjects whether there have been any changes.
In addition, EXPERIENCE YORKSHIRE will ensure that:
This policy will be updated as necessary to reflect best practice in data management, security and control and to ensure compliance with any changes or amendments made to the General Data Protection Regulations 2018.
In case of any queries or questions in relation to this policy please contact the EXPERIENCE YORKSHIRE Data Protection Officer.
2.1 This document relates to the website www.experience-yorkshire.com
3.1 A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.
3.2 Cookies may be either “persistent” cookies or “session” cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.
3.3 Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.
3.4 Cookies can be used by web servers to identify and track users as they navigate different pages on a website and identify users returning to a website.
4.1 We use both session and persistent cookies on our website.
4.2 The names of the cookies that we use on our website, and the purposes for which they are used, are set out below:
(a) we useCookies to recognise a computer when a user visits our website & track users as they navigate the website
5.1 We use Google Analytics to analyse the use of our website.
5.2 Our analytics service provider generates statistical and other information about website use by means of cookies.
5.3 The analytics cookies used by our website have the following names: [_ga, _gat, __utma, __utmt, __utmb, __utmc, __utmz and __utmv].
5.4 The information generated relating to our website is used to create reports about the use of our website.
6.1 Our website also uses third party cookies.
6.2 We publish information through third part cookies.
7.1 Most browsers allow you to refuse to accept cookies; for example:
(a) in Internet Explorer (version 11) you can block cookies using the cookie handling override settings available by clicking “Tools”, “Internet Options”, “Privacy” and then “Advanced”;
(b) in Firefox (version 47) you can block all cookies by clicking “Tools”, “Options”, “Privacy”, selecting “Use custom settings for history” from the drop-down menu, and unticking “Accept cookies from sites”; and
(c) in Chrome (version 52), you can block all cookies by accessing the “Customise and control” menu, and clicking “Settings”, “Show advanced settings” and “Content settings”, and then selecting “Block sites from setting any data” under the “Cookies” heading.
7.2 Blocking all cookies will have a negative impact upon the usability of many websites.
7.3 If you block cookies, you will not be able to use all the features on our website.
8.1 You can delete cookies already stored on your computer; for example:
(a) in Internet Explorer (version 11), you must manually delete cookie files (you can find instructions for doing so at http://windows.microsoft.com/en-gb/internet-explorer/delete-manage-cookies#ie=ie-11);
(b) in Firefox (version 47), you can delete cookies by clicking “Tools”, “Options” and “Privacy”, then selecting “Use custom settings for history” from the drop-down menu, clicking “Show Cookies”, and then clicking “Remove All Cookies”; and
(c) in Chrome (version 52), you can delete all cookies by accessing the “Customise and control” menu, and clicking “Settings”, “Show advanced settings” and “Clear browsing data”, and then selecting “Cookies and other site and plug-in data” before clicking “Clear browsing data”.
8.2 Deleting cookies will have a negative impact on the usability of many websites.
10.1 This website is owned and operated by EXPERIENCE YORKSHIRE
10.2 You can contact us:
(a) by post, using the postal address given above;
(b) using our website contact form;
(c) by telephone, on 07956 437473
(d) by email, firstname.lastname@example.org